Company Secretarial Services

Corporate secretarial services ensure compliance with statutory and regulatory requirements. These services include maintaining corporate records, preparing and filing annual returns, facilitating board and shareholder meetings, and ensuring the company adheres to local laws and governance standards.

A company secretary handles overall corporate compliance, including maintaining statutory records, filing returns, and advising on governance. A designated representative, on the other hand, specifically assists with compliance under the Significant Controllers Register (SCR) requirements, acting as a liaison between the company and law enforcement agencies.

In Hong Kong, a company secretary must be:

• A resident individual or a Hong Kong-based company.
• Competent in corporate governance and compliance matters.
• For listed companies, additional qualifications or professional memberships may be required.

Outsourcing ensures compliance with evolving regulations while saving time and resources. Professional providers bring expertise, streamline processes, and reduce risks of penalties for non-compliance. It’s a cost-effective solution for companies of all sizes, especially for startups and small businesses.

When selecting a company secretary, consider:

• Experience and expertise in Hong Kong corporate governance.
• Their ability to provide timely and professional services.
• Transparent pricing with no hidden costs.
• Online accessibility for seamless document management.

No, in Hong Kong, the sole director of a company cannot also serve as the company secretary. However, if there are multiple directors, one director may also act as the secretary.