“Vivian and team are very professional and friendly. They support us to verify business entity with facebook and google using their local phone. I recommend Air corpo...”
Thanh Van An Nguyen
Hong Kong Company Secretary Services
Our expert Hong Kong company secretary helps you stay compliant with timely filings, accurate records, and proactive support.
- Transparent pricing
- Fully online
- 24/7 access
4.9
Excellent
“Air Corporate has been assisting me for four years with the creation, management, and accounting of my business. Their service is very good and Vivian's staff are ve...”
Client content
“Best in the game, they go above and beyond to make everything work Definite recommendation”
Sam Ghaziani
- Audit files prepared
- 1,000+
- Profits Tax Returns filed
- 800+
- Industries covered
- 50+
- Client nationalities
- 25+
Why appoint Air Corporate as your Company Secretary?
Our in-house experts deliver first-class Hong Kong company secretary services so you never miss a deadline.
100% online
All company documents are securely stored online for instant access anytime.
Transparent pricing
Clear, all-inclusive fees with no hidden surprises or penalties.
Expert support
Your dedicated company secretary has 10+ years of experience and is always reachable.
Transparent and simple pricing
Peace of mind with our all inclusive Company Secretary package
$955
USDIncludes:
- Registered address (1 year)
- Company secretary service (1 year)
- Designated representative (1 year)
- Business Registration Certificate (1 year)
- Maintenance of statutory registers
- Annual General Meeting resolutions
- Preparation and filing of Annual Return NAR1
- Automated reminders of filing deadlines
What is included in our Company Secretary Services
01
+Keeping your company compliant
Our company secretary professionals ensure your company remains in good standing at all times, including statutory filings and record maintenance.
02
+Safeguarding your company records
We manage and store your statutory records, such as the Register of Members and Directors, so everything stays up to date.
03
+Filing statutory returns
We remind you of every statutory deadline, prepare the forms, and act as your point of contact with Hong Kong authorities.
04
+Handling your company's administration
We coordinate with government offices, shareholders, and stakeholders, manage corporate changes, and keep you informed of regulatory updates.
Frequently Asked Questions
What is a company secretary, and why is it important for my business?
A company secretary is responsible for ensuring a business meets its legal and regulatory requirements. It is the point of contact between your company and the Hong Kong authorities. They handle compliance matters and maintain company records. Having a company secretary helps businesses stay organized and meet statutory obligations.
Is it mandatory to appoint a company secretary in Hong Kong?
Yes, under Hong Kong's Companies Ordinance, every business registered in the city must appoint a company secretary. This role ensures the company remains compliant with corporate laws and maintains proper records.
What are the primary responsibilities of a company secretary?
A company secretary manages legal filings, maintains statutory records, and ensures compliance with Hong Kong corporate regulations. They also organize board and shareholder meetings, file annual returns, and advise on governance matters.
Can the sole director of a company also serve as the company secretary?
No, a sole director cannot act as the company secretary. Hong Kong law requires these roles to be held by separate individuals to ensure transparency and good corporate governance.
What qualifications should a company secretary have?
For private companies, there are no strict qualifications for company secretaries. However, they should have a solid understanding of corporate laws, governance, and administrative responsibilities to effectively manage compliance requirements.
How can I switch to a new company secretary service provider?
To change your company secretary, you need to: Engage a new provider. Inform your current secretary of the transition. File the necessary paperwork with the Companies Registry. Your new provider will typically handle the process on your behalf.
What happens if a company does not appoint a company secretary?
Failing to appoint a company secretary can lead to compliance issues, fines, and legal penalties. It may also prevent the company from filing required documents, which can result in further complications.
Can I outsource company secretarial services, and what are the benefits?
Yes, many businesses choose to outsource this role. Outsourcing ensures you have expert assistance with compliance, reduces administrative burdens, and allows directors to focus on growing the business instead of dealing with regulatory filings.
How does a company secretary help with annual filings and compliance?
A company secretary ensures that all required filings, such as the Annual Return, are submitted on time. They also maintain accurate company records, track deadlines, and help businesses comply with Hong Kong's corporate laws.
What is the process for appointing a new company secretary?
To appoint a company secretary, the company must: Approve the appointment through a board resolution. Obtain consent from the newly appointed secretary. Notify the Companies Registry within the required timeframe.
Need a better company secretary setup?
Switch to Air Corporate for a free transfer, or contact us to confirm the right support before your next company anniversary.
- Free transfer handling
- No charge until your next company anniversary
- One team for secretary, banking, accounting, and audit
