How to Change Your Company Secretary

If you are reading this article, it is probably because you are unhappy with your Hong Kong Company Secretary.

Many reasons may lead you to change your company secretary, among which:

  • Lack of timely response to your requests
  • Late filings leading to administrative fines
  • Inability to help your company successfully opening a business account
  • Impossibility to obtain a copy of your company statutory documents
  • Overall lack of professionalism

When these problems occur, it is simply safer to appoint a new professional corporate secretary that you can trust.

Are you authorized to change your company secretary?

According to Hong Kong corporate law, you are authorized to change your company secretary at any time.

The only thing you have to do is make sure that you follow to right steps with your existing company secretary and arrange the proper reporting to Hong Kong authorities.

How to change your company secretary?

The transition to your new secretary involves the following steps:

  1. Notify your existing company secretary by email
  2. Pass a directors’ resolution approving the change of company secretary and registered address
  3. Report the changes to the Companies Registry by filing the ND2A Form and the NR1 Form.
  4. Notify the Inland Revenue Department using a IRC3111A form
  5. Collect your company’s original statutory documents
  6. Inform your bank

Once you have decided to change your company secretary, we can, of course, assist you with all the above steps.

Who can be appointed as your company secretary?

You may replace your existing company secretary by appointing a person residing in Hong Kong or a professional company secretary firm holding a TCSP License.

Please note that your company director cannot be appointed as your company secretary.

What is the cost of changing your company secretary?

Changing your company secretary shall come at no cost.

When you appoint a new company secretary, you should insist on starting to pay for its regular services from the next anniversary date of your company.

Changing your company secretary to AirCorporate

We have set out below a few reasons for appointing us as your company secretary:

  • Our online platform gives you access to your company documents from the cloud 24/7
  • We guarantee the successful opening of a business account for your company with Statrys (statrys.com)
  • We can simplify and help you save time with accounting, audit, and tax
  • We offer different fee packages to match your needs
  • We are always a call away, no chatbots
  • More than 1,000 entrepreneurs, SME, and digital nomads trust us

Focus on your business, we take care of the rest.

Register with Air Corporate today and get a free business kit!

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